Student Scheduling System

An online system that simplifies the registration and scheduling process for your competitors and participants, and saves hundred of hours of clerical work to your competition chairs and staff.

Live demo site available upon request. Please contact us.

Click here to watch a demo video

General features

  • Easy entry of student and repertoire information
  • Customizable: you send us your “paper” form and we create the online form for your Association
  • Accepts multiple categories (e.g. competitive and non-competitive), instruments, levels and locations
  • Customized fees and rates according to membership, categories, level, etc.
  • Customer receives full confirmation emails and can access past orders through the web portal
  • Accepts payments with check or credit card. (Credit card requires a free PayPal or another card vendor’s account. We can work with you to start your own Association’s PayPal account).

Administrative features

  • Full control of orders and payments
  • Check payment tracking
  • Advanced scheduling system (see below)
  • Customized printouts, including evaluation sheets for judges, competition program, certificates and photo release forms

Scheduling system

  • Allows for the creation of Rooms, Time Blocks and Time Slots
  • Keep track of judges and judging times
  • "Drag and drop” students into Time Blocks
  • Automatically creates Time Slots and calculates their lengths according to repertoire length
  • Allows for insertion of breaks and placeholders
  • Rearrange the order of the performances and automatically recalculate performance times
  • Email competitors their performance time and location
  • Print programs and certificates (customized)

Personnel and judges

  • Manage judge and personnel schedules. Personnel can include inside monitor, outside monitor, etc. (under development)
  • Assign personnel and judges to time blocks
  • Email schedules

Judge sheets

  • Allow judges to fill and submit forms online using a laptop or tablet
  • Take a photo and upload sheets written by hand (using a barcode)
  • Automatically distribute sheets to teachers and/or students


Pricing varies according to your needs and the complexity of your competition. We charge a small percentage per each of your registrations. Contact us for details.